Privacy Policy
PRIVACY POLICY FOR THE UNI ROOMILast Updated: September 9, 20261. INTRODUCTION AND OVERVIEWWelcome to The Uni Roomi ("we," "our," "us," or the "Company"). We operate the mobile application "The UniRoomi" (the "App"), a specialized platform designed to assist university students and alumni in discovering,evaluating, and matching with prospective roommates to facilitate housing affordability. We are deeplycommitted to protecting the privacy, security, and integrity of the personal and sensitive information shared byour users. This Privacy Policy serves as a legally binding disclosure outlining our data practices in strict accordance with the Google Play Store Developer Policies, including the Personal and Sensitive User Data requirements. It describes exactly what data we collect from you, how we process and utilize that data to deliver our roommate matching services, the circumstances under which your data may be shared with other users or partners, the comprehensive security controls we have implemented, and the specific rights you possess regarding your personal information.By downloading, installing, registering an account with, or utilizing The Uni Roomi app, you explicitly acknowledge that you have read, understood, and agreed to be bound by the collection, processing, usage, and storage protocols described in this policy document. If you do not agree with any provision contained within this document, you must immediately cease using the App and remove it from your mobile device.2. INFORMATION WE COLLECT: To provide a secure, functional, and highly optimized roommate matching experience, we must collect multiple categories of personal and sensitive data. We minimize data collection to include only the elements necessary for functional roommate discovery, security verification, and algorithmic matching.A. Personal Information and Account CredentialsWhen you create a profile on The Uni Roomi, you provide direct identifier data that forms the foundation of yoursecure user account. This includes:• First name, last name, and display name.• A valid electronic mail (email) address used for authentication and primary communications.• A unique, secure password.• Your date of birth or verified age to confirm you meet our minimum eligibility constraints.• A contact telephone number (optional or where needed for multi-factor security verification).B. Higher Education Institutional DataBecause our matching algorithm relies heavily on peer validation within educational communities, we collectspecific data points regarding your academic affiliations:• The current or previous higher education institution (college, university, or polytechnic) you attend or havegraduated from.• Expected or historical graduation year.• Enrolled field of study or major (optional).• Verification materials, which may include your official institutional email address ending in standardeducational domains (e.g., .edu or local equivalents).C. Matching Profiles and Roommate Screening QuestionnairesTo help establish compatibility and enhance long-term housing stability, you must answer a comprehensivearray of personality, behavioral, and preference screening questions. This specific dataset contains:• Lifestyle habits, including sleep schedules, study routines, smoking choices, alcohol consumptionpreferences, and noise tolerances.• Cleaning schedules, organization standards, and shared household chore expectations.• Dietary restrictions, culinary choices, and attitudes toward hosting guests, overnight visitors, or socialgatherings.• Pet ownership details, comfort living with specific animal species, and allergy indicators.• Financial preference ranges, expected budget limits for rental allocations, and preferred geographicneighborhoods.• Self-authored biographical introductions, text summaries, and user profile pictures that you choose to upload.D. Automated System, Device, and Technical MetadataWhen you launch and navigate the App, our infrastructure automatically creates log entries and tracks certaintechnical indicators required for platform stability, analytical tracking, and malicious activity prevention:• Device hardware parameters, including manufacturer, specific model, operating system architecture, versionlevel, and unique hardware identifiers.• Internet Protocol (IP) addresses, network carrier routing tags, and internet service provider details.• App metrics, screen flow sequences, features utilized, session duration, timestamp indices, crash dumps,and general performance diagnostics.3. HOW WE PROCESS AND UTILIZE YOUR DATAThe Uni Roomi processes your collected personal information strictly under valid legal bases and solely for theoperational purposes defined below:• Account Provision and Management: We utilize your core identifiers to validate your registration,authenticate subsequent logins, prevent unauthorized credential takeovers, and maintain your personalsettings.• Algorithmic Matching Analysis: We aggregate and run compatibility math on your screening questionanswers to identify, rank, and suggest prospective roommates who display high lifestyle alignment.• Community Integrity Verification: We review university enrollment selections and institutional emailaddresses to ensure our digital matchmaking network remains populated exclusively by genuine highereducation students and alumni.• Internal Communication Controls: We use your primary email address to transmit necessary platformnotices, security updates, system alerts, technical assistance logs, and structural amendments to this policy.• Diagnostic Refinement: We evaluate technical device logs and crash logs to trace application errors, patchsystem vulnerabilities, improve interface responsive speeds, and optimize user experience flows.4. TRANSPARENCY AND DATA SHARING PROCURALSWe hold a strict non-commercialization stance regarding user information. We do not sell, rent, trade, ordistribute your personal or sensitive user data to third-party commercial data brokers, advertising networks, ordirect marketing businesses. Your information is shared only through the following strictly governed channels:A. Sharing and Visibility with Other App UsersThe primary intent of The Uni Roomi is peer connection. Therefore, certain portions of your profile data arevisible to other registered users of the platform:• Your display name, chosen profile images, university affiliation, and biographical answers are visible toprospective matches.• Your specific, detailed screening question answers regarding cleanliness, habits, and budgets are visible topotential roommates to let them evaluate compatibility.• Important Disclosure Control: Your private account credentials, real email addresses, exact age,telephone numbers, and private chat histories are never displayed publicly or shown to other users prior tomutual matching consent.B. External Service Infrastructure Sub-processorsWe collaborate with third-party service organizations to perform backend infrastructure tasks. These entities actas data sub-processors under strict contractual confidentiality mandates:• Cloud storage providers and database administrators who host our application databases securely.• Identity verification systems that help confirm higher education registration parameters.• Automated crash analytic platforms and monitoring solutions that track code errors.These partners are legally restricted from utilizing, disclosing, or keeping your data for any objective outside thespecific service tasks assigned to them.C. Obligatory Legal Disclosures and Safety ProtectionWe may disclose your data if legally compelled to do so by a valid governmental order, statutory law, judicialsubpoena, or active police investigation. We also reserve disclosure privileges if we believe in good faith thatsharing data is vital to prevent physical injury, combat systematic financial fraud, protect the safety of our users,or defend the legal rights and property of The Uni Roomi.5. USER RIGHTS AND DATA DELETION PROCEDURESIn compliance with global privacy regulations and Google Play Developer terms, we guarantee all users totalauthority over their data assets.A. Core Privileges• Access and Inspection: You can review the exact data fields stored within your active user profile at anytime by accessing your mobile application dashboard.• Correction and Rectification: You can instantly edit, alter, or update out-of-date profiling answers, modifiedlifestyle answers, or incorrect identifiers directly through your profile settings page.• Erasure and Purging: You maintain an absolute right to dissolve your profile database entry andpermanently purge your records from our system.B. Automated Account and Data Deletion ProcessTo initiate an immediate, permanent data removal sequence, you can navigate directly to the AccountSettings screen inside the App and tap the "Delete Account" option. Alternatively, you can submit an expliciterasure instruction by emailing our data compliance desk at info@theuniroomi.com.Upon receiving an account deletion instruction, the system enters a multi-stage purging pipeline:1. Your account status shifts instantly to inactive, removing your profile from all matching queues and hiding itfrom other users.2. Our servers initiate an automated wipe of your profile text, lifestyle screening responses, university metadata,and profile pictures from active databases within forty-eight (48) hours.3. Your data is stripped of all direct identifiers and fully randomized in long-term structural analytical logs.Residual data fragments residing inside offline server safety backups are completely overwritten and scrubbedout within a maximum window of thirty (30) days.6. DATA PROTECTION AND SECURITY ARCHITECTUREThe Uni Roomi maintains a robust matrix of technological and structural security frameworks to shield yoursensitive information from unauthorized access, accidental alteration, disclosure, or destruction.• All incoming and outgoing information traffic flowing between our mobile client and backend cloud endpointsis encrypted using industry-standard Transport Layer Security (TLS/HTTPS) systems.• Stored account passwords, student profiles, and database tables are secured using advanced cryptographicalgorithms (AES-256) at rest.• Internal entry to our data hosting clusters is strictly ring-fenced via multi-factor authentication controls, limitingdatabase accessibility to authorized engineering staff who require access for platform maintenance.• While we run rigorous security procedures, no computerized data storage grid or digital network transmissionover the open internet is fully impenetrable. Consequently, we cannot offer an absolute guarantee ofabsolute safety, and users provide data at their own risk.7. COPPA COMPLIANCE AND CHILDREN'S PRIVACYThe Uni Roomi platform is engineered exclusively for individuals currently or previously enrolled in certifiedinstitutions of higher learning. The app is strictly restricted to individuals who are eighteen (18) years of age orolder. We do not design features for, market services to, or knowingly capture personal tracking records fromchildren under the age of thirteen (13).If we learn that an individual under thirteen (13) has bypassed our age-gate protocols and registered anaccount, we will immediately delete that account and completely erase all associated data entries from ourserver logs. If you suspect that a child under thirteen (13) has submitted information to us, please notify usimmediately at info@theuniroomi.com.8. REVISIONS TO THIS PRIVACY POLICYWe reserve the right to modify, amend, or adjust this Privacy Policy document at any time to align with changingfeature layouts, updated engineering tech stacks, or fresh legislative requirements.When structural revisions occur, we will update the "Last Updated" timestamp at the top of this document. Wewill also provide noticeable notifications within the App interface or send a direct notice to your registered emailaddress before the changes go into effect. We encourage you to review this document regularly to stayinformed about how we protect your data. Your continued use of the App after an update takes effect signifiesyour full acceptance of the revised policy terms.9. CONTACT INFORMATION AND SYSTEM INQUIRIESIf you have any questions, regulatory complaints, data access requests, or deletion inquiries regarding thisPrivacy Policy or our overall data management practices, please contact our data compliance desk via email at:Email Contact: info@theuniroomi.comOur technical compliance infrastructure team will investigate your correspondence and work to provide acomprehensive response within a reasonable, legally compliant timeframe